Character Charts - a Writer's Aid

The Devil is in the Details

Purposes of Character Charts:

  • helps create whole characters
  • find data easily
  • prevents errors

I have a ring-binder file kept solely for character charts. Each character has their own plastic envelope held securely within the binder. If I want to check up on details of a character's favourite music or their sister's name, for example, all I have to do is reach to the shelf next to my computer and there it all is.

While I don't always use character charts for short stories - unless a character features in more than one story - I have found them incredibly practical and useful for my novels. Looking-up a particular piece of information on a tidy chart is so much easier than thumbing through chapter after chapter, hunting down the tiny details you need to keep your information accurate.

Filling in Character Charts

While filling-in character charts might seem time-consuming initially, that investment of effort will pay back dividends. Not only will it save you time in the long-term, but the process will help you to think carefully about your fictional character - who they are, how their life is, what their motives are, what is important to them.

Working through the chart will help flesh-out your fictional character, making them more believable to readers. If you know your fictional character thoroughly, they will appear more alive, more three dimensional, in print.

You may well find that you get fresh ideas for subplots, too, as you visualise the character more completely. I've found this to be the case on a number of occasions.

You may not necessarily use all the details. For example, there is no need to pen an item-by-item description of everything in a room, or to mention your fictional character's best friend in infant school - unless it is absolutely relevant. Just give the general impression of a place or time, and mention one or two specific items or events if they are actually vital to the plot. Even then, it's best to keep it brief.

Likewise, you many never need to write much about a character's siblings, other than to mention them in passing, but it's handy to have their names and a brief memory-jog about how they interact with your main characters.

Visual Prompts for Writers

Visual prompts are very useful, I find. As well as my written charts, I have photos of the kind of car a character would own - largely because I know next to nothing about cars, and so through research I know what kind of car a person of their income bracket could probably afford, then work out whether they'd opt for something practical, sporty or flashy, then find a picture of something which fits the bill.

Character sketches are useful too. You don't need to be a great artist as these prompts are for your eyes only. Or you could use pictures of people who look like your character - or even take a picture of someone who catches your eye for whatever reason, and build a fictional personality around the photo.

You might wish to use similar visual references for your characters' houses, rooms, favourite locations, workplaces etc. If a method works for you, use it.

Over time, you might need to go over your chart and add changes. For example, a character might have a new hairstyle, change jobs, move house, meet a new lover. I keep the old chart and put this behind the new one, so if need be I can double-check on details of the character's history. Should you need to create a timeline at some future point, this will make that task much easier.

With regard to addresses of private houses and workplaces, it is advisable not to mention exact, real locations in case the real-life owners justifiably object. However, a brief description might be incorporated, along the lines of your character working in a glass and steel high-rise in the main business quarter of a particular city, who then goes home to a modern bijou apartment overlooking a specific river. That's just a guideline, of course.

Habitual Behaviour

Most people have little habits, such as fiddling with a shirt button or tapping their pen on the desk top. Or they will use the same phrase habitually, such as, "Yeah, right," or "Whatever you say." If you give one or two quirky habits to your characters - no more or you risk overkill - then this will help the reader to get a feel for their personality. Of course, if you deliberately want to create an eccentric character, then add further distinctive habits by all means.

Likewise, everyone has a set of likes and dislikes. One of your fictional characters might dislike coffee, for example. If at a later point your manuscript describes them as drinking coffee, unless you've woven in a small explanation as to why they're doing this, it will look odd to the reader. Keeping character charts will greater lessen the chances of this kind of error.

Free Character Chart

The free character chart on the right of this block is one which I've designed after having experimented with a number of different charts. Having used them myself for a few years, I've gradually weeded out superfluous details and added those things which I have found useful.

You may find that you need to adapt the chart to suit your needs, for example by adding a list of weapons owned by your fictional character, or adding lists of specific skills.

With my own character charts I also add a brief history of each character's life, plus a reminder of which novels and short stories they've been featured in. This helps to keep their individual stories clear in my mind.

Give it a try - and let me know how you get on.

Free Character Chart!

Character Chart - A Tool for Writers

(c) Adele Cosgrove-Bray, 2010.

Feel free to print this chart for your own personal use. No unauthorised republishing online or elsewhere is permitted. Link to this webpage instead.

Full Name:








Hair colour:

Hair style:

Eye colour:

Glasses or contacts?

Distinguishing features:

Personal Details

Date of birth:




Astrological sign - Western..... Chinese.....

In a relationship?






Personal philosophy:

Favourite colour:

Dress sense:


Cosmetics & toiletries:

Favourite foods:

Favourite drinks:

Favourite music:

Favourite films:

Favourite authors:

Dislikes & pet hates:

Choice of newspapers & magazines:

Verbal expressions:

Talents & strengths:




Hobbies & activities:


Ideal night out:

Ideal holiday:

Personal ambitions:







Relationship with parents:


Relationship with siblings:


Description of childhood home:



Character’s Home



Estate agent-type description:

Description of front exterior:

Description of rear exterior:

Description of main entrance:

Description of ground floor:

Description of basement (optional):

Description of upper floors:

Style of furnishings:

Specific furnishings:




Current employment:

Date employment commenced:


Person/people responsible to:

People responsible for:

Feelings about work:

Career ambitions:

Previous employment:

Workplace address (approx):

Description of exterior:

Description of main entrance:

Description of workspace:

Description of canteen:


Vehicles owned:

Skill set (eg, weapons):

Particular items owned:

© 2010 Adele Cosgrove-Bray

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Comments 26 comments

The Rope profile image

The Rope 6 years ago from SE US

What a wonderful tool! I can see the value would be huge. And my mind is spinning off a lot of varied uses for this type of "chart". Thanks for sharing!

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

You're welcome.

Wrath Warbone profile image

Wrath Warbone 6 years ago from Cleveland, Ohio

This idea really simplifies things and eases the tension in the way of getting started, because it is so easy to do and can be done as you go. Thanks.

Hi-Jinks profile image

Hi-Jinks 6 years ago from Wisconsin

It's good to chart out you character to keep facts straight.

I also try to find an actor that looks or acts like him.

Look over my version.

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

I'm glad you both found this page useful. If you use the chart, let me know how you get on.

stbinninger 6 years ago

Hi Adele!

Love the character chart. Currently have them set up for all the major characters for the bookI'm writing. A couple of things I added to it are FAVORITE TV SHOW and ( since the main characters in my book are a married couple) I added THREE THINGS THAT ONLY A SPOUSE SHOULD KNOW.

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

Those are good ideas, stbinninger - and thanks for your comments.

Writer's Block 6 years ago

An excellent article full of useful info. Very informative. Thank you for sharing.

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

You're most welcome.

Falsor Wing profile image

Falsor Wing 6 years ago from Lodoss the Accursed Isle

Excellent. I've done something much like this for awhile now but it hadn't actually occurred to me to make a chart.

I totally agree with the importance of having background information, even if it is never revealed in the story to the reader. Fiction Writing for Dummies (a book I find highly helpful) says flat out you should know 100 times more information about the setting, characters, etc than you reveal in the story.

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

I've found the charts to be very useful for fleshing out convincing characters, and for keeping track of details about them as I pass from one novel to another.

claudialepo profile image

claudialepo 6 years ago from Firenze

AMAZING! I love it! I going to try it"! Thank you!

deepanjana profile image

deepanjana 6 years ago

excellent tips... i am going to follow it

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

Let me know how you get on with using the chart, Claudialepo and Deepanjana. Thanks for dropping by.

ACSutliff profile image

ACSutliff 6 years ago

Thank you for reminding me about character charts. They are easy to get caught up in, so I will fill them is as I go, and be back to let you know how it goes.


AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

Many writers use their own versions of character charts. Mine have pictures of their cars, and drawings of the characters themselves too.

You're most welcome, AC.

Christoph Reilly profile image

Christoph Reilly 6 years ago from St. Louis

This is great Adele. Not unlike when I was preparing a character back in my acting days. I still do something similar for my writing. It's a tremendous benefit! I'm sure this will be a great help, not only for me but for others! Thanks!

AdeleCosgroveBray profile image

AdeleCosgroveBray 6 years ago from Wirral, Cheshire, England. Author

You're most welcome, Christoph.

CJamesIII profile image

CJamesIII 5 years ago from Minneapolis, MN

Actor's also use a similar profile when building a character for performance. Great hub!

AdeleCosgroveBray profile image

AdeleCosgroveBray 5 years ago from Wirral, Cheshire, England. Author

You're most welcome.

quotations profile image

quotations 5 years ago from Canada

I found your example of a character chart very useful. I had not thought of some of the characteristics and traits that you listed; this will help me brainstorm.

AdeleCosgroveBray profile image

AdeleCosgroveBray 5 years ago from Wirral, Cheshire, England. Author

That's part of the chart's purpose; glad you found it useful.

adrienne2 profile image

adrienne2 4 years ago from Atlanta

Hi Adele, This article is very useful. Using character charts is something I have never used. Charts is the one tool I really need to implement into my writing habits. Charts will really help A lot, in order not to get information about different characters confused with others. Using a chart will really make writing much much easier. I know for a fact what it is like to have to go back and look up information about a lot character in order to keep the storyline straight within writing and developing a plot.

KDuBarry03 4 years ago

Hi Adele, I found this to be very interesting and definitely a great tool to use! It definitely helps the writer clearly see what direction they want their character to develop from beginning to end of the story. Thank you very much!

AdeleCosgroveBray profile image

AdeleCosgroveBray 4 years ago from Wirral, Cheshire, England. Author

@ KDuBarry03, you're most welcome. If you try using this creative writing aid, let me know how you got on.

nochance profile image

nochance 4 years ago from Duluth, MN

Such a useful article. I keep detailed profiles for all of my characters. I hate it when authors make simple mistakes in their writing such as what time of year it is or what their main character's hair color is, or how old the characters are, or what magical abilities they have (James Patterson I'm looking at you).

I'm definitely going to bookmark this to promote during National Novel Writing Month. Thanks.

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